Delta Kappa Gamma Society International
Xi Chapter, Alpha Zeta State
Chapter Rules
|
Article I: Name and Emblem
Article II: Mission and Purpose Article III: Membership |
Article IV: Finance
Article V: Organization Article VI: Officers |
Article VII: Meetings
Article VIII: Executive Board Article IX: Committees |
Article X: Communications
Article XI: Awards Article XII: Funds |
Article I: Name and Emblem
- The name of the chapter of Alpha Zeta State shall be Xi, organized May 2, 1981.
- The Xi Chapter Banner is white cotton, which has been hand painted. It has a large lighthouse and pine trees in the center, surrounded by a border made up of some of the chapter projects and local Atlantic County attractions. It has a red rose in each corner. The name of the chapter is written in bold black block letters on the left side of the center panel. The banner was painted by Dorothy Schoenstein and sewn and remounted onto a new red felt background by Sandy Santa Maria and Lou Schultz.
- Xi Past Presidents who resign at a later date shall be asked to return their President’s pin.
- When a member passes away, a request may be made to their family to have their society pin returned to the care of the current President. With respect to thefamily, this request may be made after a reasonable bereavement period has been observed, possibly within a year of their passing.
2.1 The objectives of Xi chapter shall be to promote the mission and purposes of the Delta Kappa Gamma Society, International as found in the CONSTITUTION Article II and those of the Alpha Zeta State Bylaws.
Article III: Membership
3.1 Al l membership is in accordance with the CONSTITUTION, Article III.
3.2 Requirements for active membership shall be in accordance with the CONSTITUTION, Article III.
3.2.1 Candidates for active membership shall be women who are currently employed in educational work or who have been retired from an educational position. Active members who have retired from educational work shall retain their rights, privileges, and responsibilities as outlined in the Constitution.
3.2.2. Reserve membership shall be granted only to a member who is unable to participate fully in the activities of the chapter due to physical disability and/ or geographic location.
3.2.2.1 Reserve membership shall be granted by a majority vote of the chapter.
3.2.2.2 A reserve member may be restored to active membership by request.
3.2.2.3 Reserve members may attend meetings and participate in all activities of the chapter except that of holding office.
3.2.2.4 The chapter may choose to assume financial responsibility for reserve members who are no longer able to maintain their financial membership due to age and/or illness.
3.2.3 Honorary members shall be women not eligible for active membership who have rendered notable service to education. They shall be privileged to participate in all activities except that of holding office. A candidate for chapter honorary membership must live within the chapter territory. If a member is asked to join as an honorary member, the $49.50 dues may be paid by the chapter.
3.2.4 Members who have achieved membership milestones, i.e. 25,30,35,40 years of membership shall be recognized at the meeting in May.
3.3 Election of candidates
3.3.1 Candidates for active membership shall be voted upon in a chapter meeting prior to the State convention. The election shall be by approval of the majority of the ballots cast.
3.3.2 Candidates for honorary membership shall be voted upon in a chapter meeting by ballot and shall be approved by the majority of the ballots cast.
3.4 Initiation
3.4.1 Candidates who meet the criteria to join Delta Kappa Gamma Society International shall be initiated at the state convention, unless there is an extenuating circumstance.
3.4.2 Candidates unable to attend the state convention initiation may be initiated at a chapter meeting in the same year or may be initiated at the state convention the following year.
3.5 Transfer - A member in good standing may be transferred from one chapter to another upon application to the International Headquarters.
3.6 Termination
3.6.1 A member in the Society may be terminated for one of three reasons: non payment of dues and fees, resignation, or death.
3.6.2 A complete record of all terminations of membership shall be maintained in the chapter files. The chapter treasurer shall file a copy with the state treasurer. The record shall include the reason and date of termination.
3.7 Reinstatement
3.7.1 A former member may be restored to membership by written request with no chapter vote needed in accordance with the Constitution Article III and IV. There will be no reinstatement fee.
3.7.2 A member reinstated on or after April 1 and before July 1 shall pay no fee at the time of reinstatement. The chapter treasurer shall process the reinstatement.
Article IV: Finance
4.1 The annual dues for Xi chapter shall be $65, which includes:$40 for International,$12 for Alpha Zeta State,$2 for convention, $1 for state newsletter, and $1 for scholarship.
4.1.1 Increases in dues shall be made by the Executive Board as needed.
4.1.2 Dues are due by October 31 each year.
4.1.3 The Initiates’ fee will be $10 payable prior to Initiation.
4.2 Non Dues Revenue
4.2.1 When possible the chapter will look for the financing of chapter projects through a variety of fundraising activities that will be approved by a majority of the members present at any regular meeting. Holding chapter fundraisers, such as book sales, our scrapbooking extravaganza, or other projects will be presented as needed.
4.3 Accounts
4.3.1 The chapter will maintain two budgeting accounts: Available Fund for general operating expenses, and Charitable Fund for Grant- in- Aid and other charitable chapter activities.
4.4 Each fiscal year, which shall be July 1 to June 30 inclusive, the Executive Board shall submit a proposed budget for adoption, with a presentation to the membership following the annual fundraiser, for their approval.
4.5 The president or designee shall receive renumeration for the cost of one room at the state convention for two nights.
4.6 The initiate’s small membership pin for each initiate shall be included in the budget. If an initiate desires a larger pin, the initiate will pay the difference in cost. The treasurer will order the necessary number of pins.
4.7 The chapter shall purchase a president’s pin for each chapter president. The pin shall be presented at the May meeting.
4.8 The Executive Board shall conduct an audit of the chapter’s financial records at the end of each chapter president’s biennium for acceptance at the Fall meeting.
Article V: Organization
5.1 The chapter shall govern the conduct of its business in a manner consistent with the CONSTITUTION and the Alpha Zeta State Bylaws and fulfill its constitutional responsibilities by establishing committees as needed.
5.2 The chapter officers, except the Treasurer, shall be elected by the membership in even numbered years in terms of two (2) years. The Treasurer shall be appointed by the Executive Board each biennium.
5.3 All officers shall assume their duties as of July 1 following their election. The Treasurer may serve in the same office for more than two (2) terms in succession, while all other officers are limited to two (2) terms of service in succession.
5.4 The chapter president shall represent their chapter as a voting member of Alpha Zeta State Executive Board. Designated chapter chairpersons shall serve on state level committees specified by Alpha Zeta State.
5.5 The chapter shall maintain rules which are in compliance with the CONSTITUTION, International Standing Rules, AZS Bylaws, and AZS Standing Rules as required by the CONSTITUTION Article V.
5.6 The chapter rules shall be reviewed by the AZS Rules and Bylaws Chairs as requested; and the Chapter Rules and Bylaws Chairs review annually or semi -annually for inclusion of new practices and policies.
Article VI: Officers and Related Personnel
6.1 The officers of Xi Chapter shall be as follows
6.1.1 President
6.1.2 First Vice President
6.1.3 Second Vice President
6.1.4 Recording Secretary
6.1.5 Corresponding Secretary
6.1.6 Treasurer (appointed)
6.1.7 Chaplain (appointed)
6.1.8 Parliamentarian (appointed, if needed)
6.2 Election and term of office
6.2.1 Officers shall be elected in even numbered years.
6.2.2 The term of each elected officer shall be two years. Officers may serve for two consecutive bienniums. Officers shall take office by July 1 following their elections.
6.2.3The treasurer shall be selected by the Executive Board each biennium.
6.2.4 The chaplain shall be appointed by the president.
6.3 Vacancies
6.3.1 The line of succession for chapter president is first vice-president followed by the second vice-president in the event a vacancy occurs in the office of the president.
6.3.2 In the event that a member holding an elective or appointed position is unable to perform her duties, the position will be declared vacant and a successor will be named by the chapter president.
6.4 Nominations and Elections Procedure
6.4.1 The Nominations committee shall consist of the elected chair, the immediate past president, and a member appointed by the president, and will begin the process of developing a slate of officers no later than November.
6.4.2 The Nominations Committee shall put together a slate of officers which will be presented to the members at the chapter’s December meeting.
6.4.3. The slate will include the names of nominees for each elected office; President, First Vice-President, Second Vice- President, Recording Secretary, Corresponding Secretary, and Nominations Chair. Consent of the nominees must be obtained.
6.4.4 Officers will be voted upon by the chapter members at the Initiates’ tea in January or February of even numbered years.
6.4.5 The Nominations committee shall provide a printed ballot for each member in attendance at the meeting. Nominations may be taken from the floor with the consent of the nominee. Ballots will be counted by a committee selected by the Nominations Committee. Election is declared by the majority of the votes cast. If there is but one nominee for each office, the election may be by voice vote or the secretary can cast the ballot.
6.4.6 The treasurer will be appointed by the Executive Board each biennium with no limit on term of service.
6.4.7 A parliamentarian will be appointed each biennium by the President.
6.5 Installations
6.5.1 The membership chair shall conduct the installation of chapter officers at the Spring meeting. Officers take office on July 1st following the installation.
6.5.2 The chapter president shall receive her president’s pin at the time of her installation.
6.6 Responsibilities of Officers and Related Personnel
6.6.1 President
a. act as presiding officer at regular and called meetings and direct the activities of the organization;
b. act as chairman of the Executive Board;
c. appoint a parliamentarian from the membership, if needed
d. appoint standing and special committees;
e. signs checks in the event the treasurer is unavailable; and may cosign as a financial control.
f. fill the appointment vacancies as needed;
g. represent the Society at meetings, conferences, and other events;
h. take action, with the advice and approval of Alpha Zeta State Executive Committee, on matters which cannot be deferred until the next convention or the Executive Board meeting;
i. serve ex-officio in the process of budget development and supervision of finances;
j. serve as a member of the State Organization’s Executive Board;
k. serve as an ex-officio member of all chapter committees;
l. submit biennium reports to the State and International organizations;
m. oversee submission of chapter committee reports to the State and International organizations.
6.6.2 First vice-President
a. will serve the chapter as program chairperson;
b. serve as presiding officer in the absence of the president;
c. in the event of the death or resignation of the president, succeed to the office and serve until the next regular election of officers;
d. attend all State, Executive Committee, and chapter meetings
e. serve as executive liaison for the State Convention Program Committee;
f. provide oversight of the program area of the chapter work.
6.6.3 Second Vice-President
a. substitute for officers and chairpersons absent from meetings on the local and state levels;
b. perform such other duties as may be assigned by the president or Executive Board;
c. serve as presiding officer in the absence of both the president and first vice- president;
d. in the event of the vacancies of both the president and first vice- president, succeed to the office of president and serve until the next regular election of officers;
e. attend all State, Executive Committee, and chapter meetings
f. serve as liaison of the State Membership Committee;
g. provide oversight of the Membership area of chapter work.
6.6.4 Recording Secretary
a. keep minutes of each chapter meeting and furnish the president with a copy within 2 weeks, include a section called ”Actions Taken” listing changes that may need to be included in the Chapter Rules.
b. serve as secretary to the Executive Board;
c. keep minutes of Executive Board meetings and furnish the president with a copy within 2 weeks;
d. maintain attendance records at all meetings;
e. attend all State, Executive Committee, and chapter meetings;
f. file official minutes in a permanent chapter file indicating date the minutes are approved with her signature and/or initials.
6.6.5 Corresponding Secretary
a. record and keep records of membership attendance at all chapter and state meetings at which Xi chapter is represented;
b. take minutes of Chapter or Executive Board meetings upon absence of Recording Secretary;
c. read correspondence at Chapter or Executive Board meetings;
d. carry on correspondence as may be designated by the chapter president
e. send notices of meetings, schedules, and events to membership;
f. keep copies of pertinent correspondence in a file for possible future reference.
g. attend all State, Executive Committee, and chapter meetings
6.6.6 Treasurer
a. receive and pay out all monies belonging to the organization;
b. keep an accurate account of receipts and expenditures;
c. keep a file of receipts, bills, canceled checks, and bank statements;
d. present a report at each regular meeting;
e. work with Finance Committee in preparing budget and recommendations for the next fiscal year;
f. serve as ex-officio member on the Finance Committee in the process of budget development and supervision of finances;
g. serve as a member, with vote, on the chapter executive board;
h. notify members who are in arrears of dues before October 30, that they may be dropped from membership unless dues and fees are paid by October 30;
i. maintain a permanent file of termination of membership;
j. submit the accounts of the organization for biannual audit;
k. submit all fees and forms to the state organization as requested;
l. order pins for members and president.
6.6.7 Chaplain
The chaplain will provide inspirational messages at chapter meetings and appropriate events.
6.6.8 Parliamentarian
a. act as an advisor to the officers and members of the organization in matters pertaining to interpretation of the CONSTITUTION and to parliamentary usage;
b. serve as an ex-officio member, without vote, on the Executive Board.
6.6.9 At the end of each biennium, Chapter officers and committee chairs will update any changes to their responsibilities for inclusion in their job descriptions.
Article VII: Meetings
7.1 Meetings where chapter business is conducted will be scheduled in October, December, February, and May.
7.2 Additional business meetings or social events may be called at the discretion of the Executive Board.
7.3 A quorum for chapter meetings shall be a majority of members present.
7.3.1 A minimum of five people must be present at an Executive Board meeting before a vote requiring a quorum will be taken.
7.3.2 A minimum of ten members must be present at a business meeting before a vote requiring a quorum will be taken.
7.4 A written agenda and treasurer’s report will be made available to members at each business meeting. Electronic agendas may also be employed.
7.5 Following the vote for approval, the minutes of the meeting must be signed by the secretary and president. The treasurer’s report will be filed for audit.
7.5.1 The treasurer shall provide a list of members who have been terminated to the president and recording secretary for inclusion in the February meeting minutes.
7.6 All meetings are open to attendance by guests, with the exception of Executive Board meetings.
7.7 An initiate’s tea will be held in January or February
7.7.1 The initiate’s tea will be held at the home of a member, whenever possible.
7.7.2 Candidates for membership will be introduced by their sponsors or by the Initiation/Membership Chairperson.
7.7.3 Candidates shall receive information about the Society, the symbols and purposes of the organization, information about Xi chapter, and details about convention and initiation and a red rose during the tea.
7.8 The Delta Kappa Gamma Song will be sung at the conclusion of each business meeting.
Article VIII -Executive Board
8.1 Membership-
8.1.1 The voting members of the Executive Board shall include elected officers of the chapter and the immediate past president and other such voting members as determined by the chapter. Committee chairs are invited to participate and may have voting privileges. The treasurer and parliamentarian shall be ex-officio members, the parliamentarian without vote and the treasurer without vote, if paid for her services.
8.1.2 Additional members may be invited to an Executive Board meeting by the president.
8.2 Duties of the Executive Board
8.2.1 Select the treasurer for the biennium
8.2.2 Act in matters requiring immediate action and decision
8.2.3 Recommend policies and procedures for consideration by members
8.2.4 Establish rules for budget development and approval and for the supervision of chapter finances
8.3.5 Plan the year’s agenda
8.3 Meetings
8.3.1 Meetings of the Executive Board shall be held at least twice annually
8.3.2 Executive Board meetings shall be held following the AZS meetings in September, January, and June, when possible. Specific days shall be at the discretion of the president.
8.3.3 A quorum shall be a majority of members in attendance.
Article IX Committees
9.1 Standing Committees shall be
9.1.1 Society Business
9.1.1.1 Leadership Development*
9.1.1.2 Membership*Initiation/Installation
9.1.1.3 Exhibits and Record Books*
9.1.1.4 History and Archives/Necrology
9.1.1.5 Communications*/Publicity
9.1.1.6 Yearbook*
9.1.1.7 Rules/Bylaws*
9.1.1.8 Nominations*
9.1.1.9 Finance/Audit
9.1.1.10 Convention*
9.1.2 Society Mission and Purposes
9.1.2.1 Program Planning*/Chapter Projects
9.1.2.2 Educational Excellence*
9.1.2.3 Legislation*
9.1.2.4 Scholarships/Awards*
9.1.2.5 World Fellowship*
9.1.2.6 Technology
*= chair is required to be a representative to the state committee.
9.2 General Procedures
9.2.1 Committee chairs and members, except for the Nominations Committee, shall be appointed by the president with a limit of two consecutive biennia.
9.2.2 The president may appoint co-chairs of committees as needed.
9.2.3 The president shall be an ex-officio member of all committees, except the Nominations Committee.
9.2.4 Matters requiring immediate committee action may be voted upon by telephone, mail and /or email, all members being notified.
9.2.5 Committee meetings shall be held with the approval of the president. Committees may meet through electronic communication as long as all the members may simultaneously hear one and other and have the ability to participate and respond during the meeting.
9.2.6 The president may appoint special committees to carry out the work of the chapter. Except in emergencies, such appointments shall be made with the consent of the Chapter or Executive Board.
9.2.7 Designated standing committee chairs (starred in section 8.1) serve as members of the associated Alpha Zeta State Committee and are responsible for duties associated with this liaison.
9.2.8 Committee chairs will prepare a written record of the goals and accomplishments of each biennium.
9.2.9 Reports of work of chapter committees shall be prepared on forms supplied by Society Headquarters and submitted to the person designated on the forms.
9.3 Duties of Committees
9.3.1 Leadership Development-Appointed- Chair serves on the AZS Committee. The Leadership Development Committee shall plan and implement leadership development programs and notify members of workshops or conferences that would foster professional growth.
9.3.2 Membership- Appointed- Chair serves on AZS Committee. The Membership Committee shall consist of a chairperson along with the Chairs of the Expansion, Initiation, Necrology, History and Archives and Exhibits and Records Committees.
The Membership/Initiation/Installation Committee shall:
9.3.2.1 Carry out the activities specified in the current Handbook of the Delta Kappa Gamma Society International.
9.3.2.2 Conduct the election of new members according to the provisions of ARTICLE III Section 3 Chapter Rules and Bylaws.
9.3.2.3 Evaluate the recommendations of persons proposed for membership and submit the names of qualified candidates for vote.
9.3.2.4 Provide information about Delta Kappa Gamma, Alpha Zeta State and Xi chapter to prospective members.
9.3.2.5 Study and make recommendations related to membership problems.
9.3.2.6 Keep membership records.
` 9.3.3 Initiation-Appointed- Chair serves on AZS Committee:
9.3.3 .1 Provide new members with information regarding the AZS Initiation ceremony at the annual convention and the responsibilities of membership.
9.3.3.2 Conduct an initiation ceremony at the chapter level to induct the new member should she be unable to attend the state initiation
9.3.3.3 Collaborate with the chapter treasurer and chair of the membership committee to ensure accurate records.
9.3.3.4 Participate in the planning and execution of the tea for initiates.
9.3.4 Exhibits and Record Books- Appointed chair serves on AZS Committee
The Exhibits and Record Books Committee shall:
9.3.4.1 Assemble annually an exhibit of materials significant to the current Xi Chapter biennium activities for display at the annual AZS convention.
9.3.4.2 To provide a record book of each president’s biennium
9.3.4.3 Present a completed record book to the chapter president at the end of her biennium.
9.3.5 History and Archives/Necrology- Appointed
The History and Archives/Necrology Committee shall:
9.3.5.1 Assemble and organize materials essential to the history of Xi Chapter and preserve selected materials in the archives.
9.3.5.2 Maintain an inventory of materials relative to Xi chapter in the chapter and state archives.
9.3.5.3 Organize necrology presentations and submit a written copy of tributes to the State Necrology Chair.
9.3.5.4 Maintain up to date biographical data on members and keep a list of deceased members.
9.3.5.5 Prepare an appropriate necrology service to honor deceased members.
9.3.5.6 Collaborate with the AZS Necrology Committee Chair.
9.3.6 Communications/Publicity-Appointed-Chair serves on AZS Committee
The Communication/Publicity Committee shall:
9.3.6.1 Address the content and format, and the distribution and/or dissemination of chapter information to local newspapers concerning chapter activities or members.
9.3.6.2 Promote the use of publications, both print and electronic, from the Society, the state, and chapter as directed by the chapter president.
9.3.6.3 Submissions for publication from the chapter in any form must be approved by the president.
9.3.7 Yearbook- Appointed-chair serves on AZS Committee
The Yearbook committee shall:
9.3.7.1 Collect, collate, and /or correct data for members and submit current information to the AZS Committee.
9.3.7.2 Distribute the chapter yearbook to its members.
9.3.8 Rules/Bylaws- Appointed- Chair serves on AZS Committee
The Rules and Bylaws Committee shall:
9.3.8.1 Receive all proposals for amending or revising these Chapter Rules and present approved proposals to the membership.
9.3.8.2 Maintain consistency of the chapter rules and bylaws with all new changes in the International Constitution and Standing Rules and the Alpha Zeta State Standing Rules.
9.3.8.3 Submit for review to the Chapter Rules and Bylaws of the Alpha Zeta State Standing Rules and Bylaws Committee annually or biannually for inclusion of new practices and policies.
9.3.9 Nominations/Initiation/Installation-Three elected members; Chair serves on AZS Nominations Committee.
9.3.9.1 The Nominations Committee shall consist of three(3) members to be elected near the end of the first year of the biennium and serve through the end of the first year of the second year of the biennium. The chapter shall elect the chairperson.
The Nominations Committee shall:
9.3.9.2 Present in even numbered years a single slate of nominees for president, first and second vice presidents, recording and corresponding secretaries, and in odd numbered years, as described above, present three members of the nomination committee. Before presenting the slate, the committee shall ascertain that the nominees will serve if elected;
9.3.10 Finance/Audit-Appointed
9.3.10.1 The Finance/Audit Committee shall consist of the president and three(3) members appointed by the president, one to be designated as chair. The chapter treasurer shall serve as an ex- officio member, without vote.
The Finance/Audit Committee shall:
9.3.10.2 Be responsible for monitoring the financial affairs of the chapter including recommendations of expenditures and investment of funds.
9.3.10.3 Submit annually a proposed budget to the Executive Board of recommendations to and for adoption by the Chapter by a 2/3 vote of the members present at the last meeting of the fiscal year.
9.3.10.4 Examine the financial record, without the presence of the treasurer, at the end of each fiscal year and prepare a written statement of its audit to be presented to the Executive Board at its first meeting of the new fiscal year.
9.3.11 Convention-Appointed; Chair serves on AZS Committee
The Convention Committee shall:
9.3.11.1 Act as liaison between AZS and Xi Chapter for information regarding the AZS Annual Convention.
9.3.11.2 Coordinate Xi Chapter’s responsibilities for the Convention.
9.3.11.3 Encourage chapter members and initiates to attend the convention.
9.4 Society Mission and Purposes
9.4.1 Program Planning/Projects-Appointed; Chair serves on AZS Committee
9.4.1.1 The Program Planning Committee shall consist of a chairperson, the first vice president, the Chairs of the Awards, Educational Excellence and Legislation Committees.
The Program Planning Committee shall:
9.4.1.2 Acquaint chapter members with the plans of the International and State Committees.
9.4.1.3 Plan, organize, implement, and evaluate the year’s programs for the chapter.
9.4.1.4 Assist members’ interests and consider International, State, and chapter initiatives and the needs of the other committees in its work
9.4.1.5 Coordinate efforts between the members for chapter project initiatives,
9.4.1.6 Annually review with the membership the efforts and activities accomplished and propose the project’s continuation or end,
9.4.1.7 Accept suggestions and propose new projects for the chapter’s consideration.
9.4.1.8 Review annually the chapter’s strategic plan.
9.4.1.9 Submit necessary reports to the State and International organizations.
9.4.2 Educational Excellence- Appointed; Chair serves on AZS Committee
The Educational Excellence Committee shall:
9.4.2.1 Support the International and State Society organizations in the development of an action program designed to encourage mutual respect and cooperation within the profession and to promote women in education.
9.4.2.2 Act as liaison between Xi Chapter and AZS for information and activities related to DKG/CTAUN, and International and State projects.
9.4.3 Legislation- Appointed-Chair serves on AZS Committee
The Legislation Committee shall:
9.4.3.1 Inform members of legislation relative to children, education, and status of women.
9.4.3.2 Study and recommend action on professional issues and initiate, endorse, and support desirable legislation or other suitable endeavors in the interest of children, education, and status of women.
9.4.4 Scholarships/Awards-Appointed; Chair serves on AZS Committee
The Scholarship/Awards Committee shall:
9.4.4.1 Promote interest in International and state scholarships and professional growth stipends
9.4.4.2 Provide criteria and applications for scholarships and professional growth stipends to membership.
9.4.4.3 Oversee the Grants- In- Aid program.
9.4.4.4 Recognize past scholarship recipients and encourage recipients to explain the implementation of their award.
9.4.4.5 Submit necessary reports to the State and International organizations.
for Rose and Key Awards;
9.4.4.6 Share a list of previous recipients with the membership, as members can only receive each award once.
9.4.4.7 Receive annotated nominations for, tally votes, and select the recipient(s) of the Rose and Key Awards presented at the AZS Convention.
9.4.4.8 Designate the member named most often who is currently employed in the field of education as the nominee for the Rose Award and the retired member named most often as the nominee for the Key Award.
9.4.4.9 The chairperson shall communicate the results to the State Awards Chair.
for Milestone Recognition;
9.4.4.10 Apprise the membership of individuals who have reached important milestones, such as 10, 15, 20, 25, 30 or more years of service in Xi Chapter or other awards received in the field of education;
9.4.4.11 Propose appropriate recognition activities to the Executive Board.
for Honorary Membership:
9.4.4.12 Make recommendations to the membership for honorary membership;
9.4.4.13 Follow procedures prescribed by the International and State organizations for this honor;
9.4.4.14 Plan and conduct appropriate induction ceremonies.
9.4.5 World Fellowship- Appointed; Chair serves on AZS Committee
The World Fellowship committee shall promote the work of the International World Fellowship Committee by advising the chapter of world fellowship activities and recipients, encouraging donations to the International World Fellowship Fund, and when possible, communicating with the World Fellowship recipients.
9.4.6 Fundraising
The Chapter Fundraising Committee shall:
9.4.6.1 Suggest and oversee fundraising efforts to support chapter projects.
9.4.7 Technology
9.4.7.1 The Technology Committee will consist of a chairperson, the Webmaster, the Yearbook coordinator and the president.
The Technology committee shall:
9.4.7.2 Remain abreast of developments in technology, determine the ways technology can assist the chapter in its mission and coordinate its uses;
9.4.7.3 Maintain and oversee the chapter’s website, email address, and electronic storage of documents;
9.4.7.4 Acquire International’s approval for a certified DKG website;
9.4.7.5 Serve as a resource to members in technology implementation.
9.5 Appointments
9.5.1 Appointees will report directly to the president but may also serve on standing committees. Due to the nature of the particular expertise these positions require, the term of appointment will not be limited. The duties of the appointees shall be:
9.5.1.1 Photographer: to capture chapter activities, disseminate photos from these activities, and serve as a resource to the membership;
9.5.1.2 Webmaster: To maintain and develop the chapter website in accordance with International’s requirements for a certified website.
9.5.2 To meet the needs of the chapter and to comply with International and State requirements, the president will make the following individual appointments as needed:
9.5.2.1 Photographer
9.5.2.2 Webmaster
9.6 Special Committees
Special committees shall be appointed by the president to complete tasks in a given biennium. After submitting the final report to the president, the committee shall be dissolved.
9.7 Ad Hoc Committees
Ad Hoc Committees shall be appointed by the president as authorized to complete specific short or long term tasks. After submitting the final report to the president, the committee shall be dissolved.
9.8 Standard operating procedures for the membership acting as a committee of the whole
9.8.1 Members are assigned to part of a regional group for the purpose of annual meeting and program oversight.
Article X: Communications and Publications
10.1 All publications shall be approved by the President and those which require formal approval shall be submitted to the Executive Board. All official publications shall become part of the archives.
10.2 Website
10.2.1 Xi chapter maintains a website at: http://dkgalphazetaxi.weebly.com
10.2.2 The website is linked to websites of both the Delta Kappa Gamma Society International and Alpha Zeta State.
10.3 Chapter Rules
10.3.1 The latest version of the Xi chapter rules shall be posted on the chapter website.
10.4 Special Publications
10.4.1 Xi chapter may publish specific materials such as membership brochures specific to Xi chapter as needed.
Article XI: Awards
11.1 Grants-in-Aid
11.1.1 Grants-in-Aid will be given to a selected female student from an area college who will be majoring in education.
11.1.2 Grants-in-Aid will be given to selected teachers/members for school, school related travel or training, anything pertaining to the purposes and /or for district teachers to support classroom activities.
11.1.3 The amount of the Grants and the rules governing the administration of the Grants- in -Aid program shall be recommended by the Scholarship/Awards Committee and approved by the Executive Board.
11.1.4 The Scholarship/Awards Committee shall disseminate current criteria and directions for applications for Grants-in-Aid.
Article XII: Funds
12.1 Available Funds
12.1.1 The Available Funds shall consist of dues, contributions, and miscellaneous income. It is the permanent operating fund and shall require a budget.
12.1.2 Expenditures may be made as authorized by the Executive Board, upon recommendation of the Finance Committee.
12.2 Fund Management
Funds shall be managed in accordance with the CONSTITUTION, ARTICLE X 8, the Alpha Zeta State Bylaws Article X, and the Executive Board, upon recommendation of the Finance Committee.
12.3 Scholarship Fund
The chapter does not maintain its own Scholarship fund but collects an amount for this purpose as part of the membership dues. The total amount collected will be sent to the AZS Treasurer. The state organization treasurer shall retain four-fifths (4/5) of the fee in the state organization scholarship fund and send one-fifth (1/5) to the International Fund
12.4 Charitable Fund Budget
The chapter will maintain a fund account for charitable activities, including Grants in-Aid, and charitable chapter projects. An annual budget shall be established for these activities, estimating the monies the chapter will acquire through donations and fundraising activities.
12.5 Grants-in-Aid Fund
12.5.1 Xi Chapter shall establish a Grants-in-Aid Fund for a female college student who will be majoring education and for a Teacher to Teacher scholarship/stipend, as well as $50 annually for the Toni Aurelio Eighth Grade Award.
12.5.2 The awardees shall be selected using the criteria established by the chapter’s Scholarship /Awards Committee.
12.5.3 The amount of the Grants-in- Aid will be determined by the availability of chapter funds.
12.6 Charitable Projects
12.6.1 Charitable projects will be voted upon by a majority vote of the membership.
12.6.2 Expenditures may be for specific dollar amounts or the purchase of goods or supplies.
12.7 Special funds may be established by the Executive Board.
12.8 Chapter members may vote to pay an amount of dues and fees for the support of a chapter or state organization project.
Article XIII Dissolution
13.1 Before a chapter is dissolved, permission must be granted by AZS.
13.2 Careful consideration for AZS shall be given to the manner in which those desiring to maintain membership transfer to another chapter. International procedures must be followed.
13.3 Any remaining funds in the chapter account shall be sent to the state organization’s Treasurer for state or International projects.
13.4 The chapter’s paraphernalia, the society’s publications, and the chapter records shall be retained in the state organization archives and made available for use.
13.5 The charter must be returned to the State organization to be forwarded to the International Headquarters.
13.6 The State organization Executive Board will decide whether the Greek name shall be reused or not.
Article XIV: Parliamentarian Authority
14.1 Robert’s Rules of Order Newly Revised (current edition) will be the authority in all parliamentarian procedures.
14.2 The parliamentarian, if needed, will act as advisor to the officers and members of the organization in matters pertaining to interpretation of the Constitution and to parliamentary usage.
Article XV: Amendments
15.1 The chapter bylaws may be amended at any general meeting.
15.2 Proposed amendments to the bylaws may be submitted to the Rules Committee by any member or committee.
15.3 All proposed amendments shall have been approved by a majority vote of the Executive Board before being submitted to the membership at a meeting.
Adopted-May 2, 1981
Revised-May 12, 2004
Revised-Sept.2014-June 2015
Adopted- May 7, 2015
Appendix
The Delta Kappa Gamma Society International is also known as the Society. Delta Kappa Gamma, AKF, DKG.
DEFINITIONS:
Chapter : Xi
State: Alpha Zeta State, New Jersey
International: The Delta Kappa Gamma International
Constitution: Constitution of The Delta Kappa Gamma Society International
Handbook: Handbook, the Delta Kappa Gamma Society International
Standing Rules: Standing Rules of the Delta Kappa Gamma Society International
Appendix I of the Constitution
Bylaws: Bylaws of the Alpha Zeta State Organization, New Jersey
Ceremonies: Ceremonies, The Delta Kappa Gamma Society International
